USER AGREEMENT FOR CAMP ALLEGHENY

*Rules for acceptance and participation in programs at Camp Allegheny are the same for everyone without regard to age, race, color, religion, sex, handicap, or national origin.

  1. Description of Premises Camp Allegheny agrees to permit Licensee to use the property identified in the Agreement as "Facility" according to the following terms and conditions. The Agreement includes the use of all improvements to the Facility, except those which Camp Allegheny expressly excludes by so notifying the Licensee's representative upon his/her arrival at the Facility.
  2. Food Service - Camp Allegheny shall provide meals as specified on the Guest Group Contract. Licensee is to call in the number of persons attending the retreat no later than five days prior to the first meal of the retreat. This number can not be less than the minimum for lodging (see contract). The number you turn in at this time becomes your minimum for meals regardless if you come with less. You can go up on this number, but you can’t go down. In order to be good stewards of the food that is orderd for your group, we must have a nearly accurate number at this time.

    If a licensee prepares its own food, it assumes all responsibility for any foods prepared, and for all activities incident to their preparations, and shall hold Camp Allegheny and the facility owner harmless from any and all liability therein. Licensee agrees to assist with food service as requested by Camp Allegheny and to assist with supervision over the use of the dining facilities.

    Please be aware that the products used in our kitchen may include or have come in contact with peanuts and tree nuts. If you have a feed allergy of ANY kind, please contact our management immediately. Thank you!

  3. Use of Premises and Schedule - During the term of this Agreement, Licensee shall use the Facility for conducting a program of its own design and shall comply with all applicable laws, codes, and regulations. Licensee shall notify Camp Allegheny of the nature of its program, and shall promptly supply Camp Allegheny with information concerning the program upon request by Camp Allegheny.  Camp Allegheny prohibits hunting, fireworks, firearms, ammunition, and explosives at the Facility. The use of gasoline, flammables, poisonous substances, and hand and power tools are restricted. Prior authorization from the Site Director must be obtained.

    If the swimming pool is in use, no one shall enter the pool area unless a qualified lifeguard is supervising the pool area. Camp Allegheny shall provide all lifeguards, which will generally be a minimum of a Red Cross Lifeguard Certificate. The Swimming pool is generally available from Memorial Day weekend through Labor Day weekend, weather and maintenance permitting. Availability at other times is at the discretion of the Executive Director, and is subject to change.

    Other specialized program activity areas (ropes course) or equipment that are part of the Facility, Camp Allegheny will either provide appropriately trained staff or will determine minimum qualifications for said supervision by the Licensee. Additional information and guidelines for pool use and use of special equipment (ropes course, horses, etc.) will be sent to all applicants expressing an interest in participating in such activities.

  4. Utilities - Camp Allegheny shall provide water, electricity, sewage and garbage disposal without extra charge to Licensee.
  5. Maintenance - Camp Allegheny shall maintain the Facility in good condition and repair and shall provide janitorial services to the premises and buildings. Camp Allegheny shall provide beds, mattresses, and other equipment necessary for the operation of the Facility. Camp Allegheny will provide limited kitchen utensils for groups doing their own cooking in appropriate facilities. Licensee agrees to assist in keeping the Facility clean, and shall leave the Facility free of defacement.

  6. Health and Safety
    1. Camp Allegheny does not provide medical supervision, treatment, maintenance, or dispensing of medications for guests. These responsibilities belong to the Licensee.
    2. Licensee agrees to furnish or arrange for an adult to provide basic health supervision and First Aid. Licensee must bring own first aid supplies and equipment.
    3. Licensee's contact person shall bring and have available at all times a current list of participants that includes: names and addresses, emergency contact information, and known allergies or health conditions. Also, for each participant (camper and staff member) under the age of 18 and not accompanied by their parent or guardian, a signed form granting permission to seek emergency treatment.
    4. Emergency transportation is available through local emergency response groups by dialing 911. Licensee agrees to furnish non-emergency transportation.
    5. Licensee will prohibit smoking and shall warn all persons of the hazards of indiscriminate smoking at the Facility. Open fires may be built only in the campfire area, for which fire permits have been secured. It is understood that both Camp Allegheny and Licensee must comply with all lawful orders of appropriate fire control officials.
    6. Use of vehicles at the Facility is restricted to roads and parking areas designated by the Executive Director. Posted speed limits shall be obeyed.
    7. Once at the Facility, the Licensee is required to present a brief orientation to Camp Allegheny's safety regulations and emergency procedures.
  7. Use Fees and Costs
    1. Guaranteed Minimum Fee - The Guaranteed Minimum Fee is based on the number of persons guaranteed by Licensee. It will be charged to Licensee even if fewer persons use the Facility than Licensee guaranteed, or if Licensee terminates this Agreement without using the Facility, according to the terms also stated in this Agreement.
    2. Additional Use Fees - If more persons use the Facility than the Licensee guaranteed, Licensee shall pay to Camp Allegheny an additional fee. This fee will represent the use of the Facility by the additional persons, and will be calculated at the contracted rate.
    3. Breakage and Damage - Licensee agrees to pay Camp Allegheny the amount reasonably necessary to repair or replace property or equipment damaged or destroyed during Licensee's use.
    4. Payment Terms - Licensee agrees to deliver payment in full to a representative of Camp Allegheny prior to Licensee's departure from the Facility. Exceptions must be approved by Camp Allegheny prior to arrival. Licensee agrees to pay interest on any unpaid approved credit balance at the rate of 1% per month (annual percentage rate of 12%).
  8. Liability for Injury to Persons or Property
    1. Licensee agrees to supervise and to assume full control and responsibility for any persons, entities or things other than Camp Allegheny personnel or property who/which are, for any reason, on the Facility by reason of Licensee's program or use of the Facility.
    2. Licensee agrees to defend, indemnify and hold harmless Camp Allegheny and its past present and future members, directors, officers, employees, agents, and independent contractors and its and their successors, assigns and heirs from and against any harm and/or claim made by any third party arising out of in any way connected with Licensee's actions and/or failure(s) to act in respect of its use of the Facility.
    3. For the purpose of this section, "any person" includes, but is not limited to, Licensee's agents and employees, participants in Licensee's program, and Licensee's visitors.
  9. Miscellaneous
    1. Licensee warrants that the person signing the Agreement has the authority to execute the Agreement on its behalf.
    2. This Agreement may be altered or amended only by written agreement of both parties.
    3. Camp Allegheny reserves the right to require that the Licensee remove from the Facility any persons in, or in any way connected with, Licensee's group who, in the sole opinion of Camp Allegheny, are creating a disturbance or who are otherwise disrupting activities on said Facility. Licensee agrees to permit only authorized persons to enter the Facility and shall take all necessary steps to remove unauthorized persons from said Facility.
    4. Licensee agrees that the total number of participants on the premises will not exceed the Facility Building Maximum capacity at any time.
  10. Termination
    1. Camp Allegheny may terminate this Agreement without any liability upon ten (10) days prior written notice to Licensee either 1) without cause or 2) upon a determination by Camp Allegheny, in its sole and exclusive judgement, that the requirements of the State Fire Marshal, the Department of Public Health and Safety or any statute, rule or regulation of any federal, state, or local body, imposes undue requirements or hardship on Camp Allegheny.
    2. In the event of cancellation by Licensee, Licensee will be released from payment of the Guaranteed Minimum Fee provided Camp Allegheny receives written notice of the termination no later than 90 days prior to the event, or Camp Allegheny re-licenses the same facilities for the same period of time at the same fee. Camp Allegheny agrees to use its best efforts to re-license the Facility in this event.